Training records that survive an audit.
When the auditor asks who completed what, when, and at what score, the answer shouldn't be a week of spreadsheet archaeology. TryTami keeps the record as training happens.
What is training records management software?
Training records management software captures and stores the official record of every training event — attendance, completions, scores, certifications, and expiry dates — automatically as sessions are delivered. It produces audit-ready, per-employee training records on demand.
Regulated industries (healthcare, financial services, manufacturing, aviation) are required to retain training records and produce them on request. Managing those records in spreadsheets and shared drives means gaps, version conflicts, and missing sign-offs — exactly what auditors flag.
What gets recorded
The complete, timestamped training record.
Attendance at the source
Per-session attendance captured as the session runs — who attended, who didn't, who dropped.
Completions and scores
Program completions, evaluation scores, and assessment results tied to each learner record.
Certification lifecycle
Issue, store, and track certifications with expiry dates and renewal status.
Timestamped audit trail
Every record carries who, what, when — the evidence chain auditors actually ask for.
Retention without the drive folder
Records retained centrally and searchably, not scattered across exports and email.
On-demand audit exports
Pull a person's, team's, or site's complete training history in seconds.
Be audit-ready by default.
What has to be in a training record?
A record that satisfies an auditor is more than a completion date. It needs the learner, the course and its version, the delivery date and mode, the instructor and their qualification to teach it, attendance duration where required, the assessment result, the expiry date where the credential expires, and the evidence trail behind each of those.
The version detail is the one that catches people out. If a course changed after a cohort took it, the record has to show which version they took. Retention requirements vary by regulation and most organizations retain to the longest applicable standard: OSHA requires certain records for the duration of employment plus a period after, Joint Commission expects current competency documentation for clinical staff, and ISO 9001 and AS9100 require documented evidence of competence for anyone whose work affects quality. The practical requirement is retrieval, not storage. Any system can store records. An audit tests whether you can produce one person's complete training history in minutes.
Why spreadsheets fail here
The four failure modes, specifically.
No schema, so records drift
Nothing enforces which fields are required, so the same event is logged four different ways across four sheets and none of them are wrong enough to notice.
No expiry tracking
A spreadsheet does not tell you a certification lapses next month. Lapses surface after they have lapsed, which is the expensive time to find out.
No audit trail
A changed cell is invisible. When an auditor asks who recorded a completion and when, there is no answer.
One person owns it
The record is almost always maintained by a single coordinator, which makes your compliance evidence a personnel risk.
Frequently asked questions
Which industries need training records management?
Any regulated operation: healthcare (CE and clinical competencies), financial services (FINRA, AML, licensing CE), manufacturing (OSHA, equipment certs), aviation, energy, and government contractors.
How long should training records be retained?
It varies by regulation — OSHA requirements commonly run 3–5 years, and some clinical and financial records longer. Centralized software makes retention policy enforceable instead of aspirational. Check the specific regulation that governs your operation.
Can I migrate historical records from spreadsheets?
Yes. Import historical completions and certifications once; new records accrue automatically from delivered sessions.
What's the difference between this and an employee training tracker?
The tracker is the live per-person view; records management is the retention, evidence, and export layer underneath it. In TryTami they're the same data — one capture, both views.
People also ask
How do I prove training compliance in an audit?
Produce per-employee records with timestamps, attendance, scores, and certification status — exportable on demand.
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